Your whole department's schedule. One calendar.
CrewTrack handles the rotation, the overtime, the trades, and the open-shift scramble, so your battalion chiefs spend their time running calls, not chasing the board.
See your whole rotation at a glance.
Five things every shift, built from your actual roster.
Rotating shift calendar
A color-coded month or week calendar that materializes your platoon rotation automatically, A/B/C platoons, 24/48 and other cycles, Kelly days, and every seat on every apparatus. Vacancies surface in red the moment they appear. Click any day to fill, trade, or reassign a seat without leaving the calendar.
FLSA & overtime tracking that knows fire-service rules
CrewTrack computes overtime on the real fire-service 7(k) work-period basis, not a flat weekly threshold. It tracks each member's hours against their configured FLSA period and surfaces who is approaching or over the line, with the dollar cost attached.
Shift trades, end to end
Members offer giveaways or swaps; the system finds eligible recipients, routes the offer, and holds it for approval. Trades flow through a clean approval queue with the cost and fatigue impact shown before anyone signs off.
Open-shift fill with ranked candidates
When a seat goes open, CrewTrack ranks every eligible member by overtime exposure (least overtime first), shows where each person normally works (station, unit, platoon), flags who would cross an FLSA threshold and the cost of using them, then sends offers in rounds. Fill the hole with the cheapest compliant option, not the first person who answers the phone.
Time-off, balances, and self-service
Members request time off, view their own leave and comp-time balances by bank, and manage their trades from any device. Approvals route to the right supervisor. Everything a crew member needs is one tab away.
Set it up for YOUR department.
CrewTrack models your real structure: stations, apparatus, and the individual seats on each unit, each with its own required qualification, rank, and minimum-staffing priority. Define Station 1 with Engine 1, Ladder 1, and Medic 1, set the seats and the credentials each requires, and the rotation materializes onto the calendar from there. Deactivating a unit or seat preserves all history; nothing is ever silently deleted.
Named minimum-staffing profiles, configurable FLSA work periods, custom pay and leave codes, and overtime/fill rules per agency.
Generate the schedule forward from your rotation; re-running never overwrites manual edits or executed trades, and skips locked pay periods.
Web app, no install. Desktop, tablet, phone. Unlimited users, like every IntegriTrack module.
The numbers your chief and your union both ask for.
CrewTrack turns the schedule into the reports leadership actually needs, plus a full payroll sign-off workflow and a clean printable PDF roster for any date range.
Fill rate by unit with healthy, at-risk, and critical thresholds, so you see staffing strain across the fleet at a glance.
Regular vs. overtime cost per member and per unit, with the OT portion broken out visually so your biggest exposures are obvious.
Maximum consecutive hours and short-rest events per member against your configured thresholds, flagging high-risk crew before it becomes a liability.
From the schedule straight to payroll. Signed off and locked.
CrewTrack doesn't stop at tracking hours. It closes the loop. At the end of a pay period, review every member's computed pay in one place, regular and overtime hours split on the real 7(k) work-period basis, comp time, and the dollar totals, then submit it for approval and lock it. Locking freezes the numbers and the underlying time entries so nothing can change after sign-off. What you approved is exactly what you export.
Regular hours, overtime hours, comp accrued and used, and pay totals for every member in the period, computed from the same 7(k) overtime math the rest of CrewTrack runs on.
Submit a period for approval, approve and lock it, with separate-approver support for departments that need two sets of eyes. Every step is recorded: who submitted, who approved, and when.
Once a period is locked, its pay statements and time entries are frozen. Corrections flow forward as adjustments in the next period, so a signed-off payroll is a permanent record of what was paid.
Export a locked period to CSV, one row per member with hours, rates, and pay, ready to hand to your payroll system or processor.
CrewTrack and CertTrack work together.
CertTrack tracks every member's credentials and expiration dates. CrewTrack uses those same credentials as the qualification requirements on each seat, so the schedule can't put an unqualified or lapsed provider in a seat that requires the cert. Agencies serious about compliance run both.
Scheduling without the per-seat bill.
Most fire and EMS scheduling platforms charge per user, per month, so your cost climbs every time you hire. CrewTrack is one flat annual rate with unlimited users, the same price for a 20-person volunteer company and a 150-person career department. No per-seat math, no surprise renewal increases, no quote-only runaround.
$1,800/year, unlimited users, period.
7(k) FLSA, platoon rotations, Kelly days, min-staffing, built in, not bolted on.
One login alongside NarcoticTrack, CertTrack, and the rest of IntegriTrack.
CrewTrack Pricing
* Pricing above is per agency. Custom enterprise pricing for 25+ locations and multi-agency systems, see below.
Running 25 or more locations?
Departments with 25+ stations, apparatus, or storage points, plus county, regional, and multi-agency systems, are priced as a conversation, not a checkout. We'll scope it to fit.
Bundle this module with others for a discount. See all bundle options.